ROTARY CLUB OF QUEENSTOWN
MINUTES OF DIRECTORS’ MEETING
HELD AT 5.30 pm on Wednesday 11th Oct. 2023
AT The Board room, Mackersy Property
Directors Present:, Neil Boniface (President),Lee-Ann Lines, David Tait (Secretary), Hamish Murray (Treasurer), Grant Rees, Gabrielle Schou, Stuart Maclean Richard Bowman .
Apologies:, Tim Wilshire
Minutes of Meeting 13th Sept.: True record –Neil / Gabrielle and Agreed.
Matters arising. None.
Correspondence. Noted with ongoing regionalisation programme that Neil has met with the Presidents of the clubs from the Central Otago area and they have realised that a regional group in this area ( Queenstown, Wanaka, Cromwell, Alexandra ) would be advantageous for all the clubs and assist in projects that affect our joint communities.
Polio fundraising- There is no Rotary arranged movie night , We will try to organise our own event if possible at the Dorothy Brown cinema in Arrowtown. Grant to look into this.
Discussion regarding the Christmas function this year. Neil to look into the possibility of holding at the bowling club, if we can use the premises and get catering. Possibly to be held on Dec. 12th.
Query about the Melbourne cup – If we will have some sort of function as per some years? No-one able to organize an external event this year but possibly have an early start to the meeting on Tues 7th Nov to watch and a sweepstake?
Email received regarding the poultry Assn conference to be held in Queenstown in the second half of next year and a request to provide barbeque service at the Lake Hayes arena for around 120 people. The board agreed that this is something we should be able to do and will look int this further.
Finance report (Hamish) Noted income coming in gradually from subs and some income from the duck race arriving.
The club has paid $2133.25 as per our district 9999 levy.
The club has two term deposits which will be transferred across to the trust when they come due.
Community (Stuart)
Stuart has arranged for the work for Happiness house, pruning and compost for the garden to be carried out on Friday 13th. To look for one or two extra hands to assist.
Noted -trying to confirm John Bitcheno as a speaker for 5th Nov. if suitable.
No further news on Hospice plans.
Trust Report (David): –Trust has not met since last meeting.
Youth (Lee-Ann):- RYLA plans continuing well.
Rotaract start up plans going well and having a pre- launch meeting on 19th Oct. with the launch on the 20th November.
WHS student Ava Boyt has been accepted for the Rotary science and technology forum in Jan. 2024
Membership-(Gabrielle)- A letter of resignation has been received from Jodie Climo.
Moved the club accept Jodie’s resignation with regret. Gabrielle / David Passed.
International:
Environment: Richard. Looking at working Bees regarding our Adopt-a-plot. The wilding Pine groups are doing working programmes and we could tie in with these. Suggest we look at Sunday 5th Nov. (Richard to try and confirm dates and plans- David to co-ordinate)
Also noted plans for two working Bees this weekend – the first assisting the KAPOW group with planting on Saturday morning from 10am to 12pm . Also a little work needing done with weather damage at Lakeland park – help from 1pm also on Saturday.
General : Discussion regarding the trial of selecting meals at Holiday Inn. The feedback from the club seems generally positive with this system and Lee-Ann to look at possibility for different menus.
Meeting
Next Meeting of Directors will be on Wed 1st November at 5:30 at Mackersy Property Board Room.
Meeting closed at 6.15
